Administrator / Human Resources

Advertising / Marketing Agencies

Job Responsibilities:

• Perform clients’ orders follow-up and related processes

• Work with Sales, Operations and Finance teams to maintain advertisers’ accounts daily operations and policies compliance

• Keep track of accounts status including account creations and activation, run-rate, advertising campaigns, and payments status

• Generate regular reports and maintain database records

• Liaise with internal and external parties on business administrative support and maintain business relationships

• Perform ad-hoc duties as assigned

Job Requirements:

• Higher diploma/Associate Degree/Degree holder preferably in business disciplines

• Minimum of 1 year relevant secretarial/administrative experience

• Proficient in computer skills including Microsoft applications and Chinese Word Processing

• Multi-tasking and able to work under pressure to meet deadlines & operational targets

• Proactive, detail-oriented, and high flexibility

• Good command of both written and spoken English and Chinese

• Immediate availability is highly preferred

We offer attractive remuneration to right candidates. Interested parties please send CV in MS Word format with salary expectation to june.wong@settleup.hk / Whatsapp:67025624

Fintech

As the Executive Assistant to our CEO, you will act as the trusted liaison with his internal/external stakeholders and teams, you will work to ensure that he is able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work then this role is for you.

What you will do:

• Extensive calendar management for the CEO across multiple time zones

• Acting as the point of contact for internal/external stakeholders requiring time and or action from the CEO

• Proactively coordinating internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.

• Travel arrangements including but not limited to flight & hotel bookings, transfers, visa coordination, and other local requirements

• Preparation and/or distribution of internal communications on behalf of the VPs (including management of team distribution lists)

• Manage business expenses, personal invoices, bill payment and insurance reimbursements

• Maintain and update templates for agendas, meeting notes and internal memos

• Coordinate reservations, meal, and appointments whenever needed

• Complete day-to-day errands and situational requests

• Coordinate logistics required for personal events, appearances, or activities

• Coordinating company and team events e.g. sales kick off, EOY Party, etc.

• Assistance in preparing documents and presentations Invoice and expense management

• Ad-hoc reception coverage, office management, and other project tasks as required

Who You Are:

• You are success-oriented and hold yourself accountable for delivering key outcomes. You consistently “go the extra mile” in your work

• You are execution oriented, with good instincts for anticipating needs and changes

• You are maniacal about detail and organization; a stellar multi-tasker

• You have excellent verbal and written communication skills; comfortable communicating proactively and directly

• You have a low-ego attitude – ready and excited to conquer any task.

• You are smart, presentable, meticulous, well organized and an excellent team player;

• You work collaboratively with people at all levels and across functions and cultures

• You can synthesize and communicate insights to stakeholders and senior management

We offer attractive remuneration to right candidates. Interested parties please send CV in MS Word format with salary expectation to june.wong@settleup.hk / Whatsapp:67025624

Real Estate

Responsibilities:

• Provide administrative and secretarial support to Asset Management team (Office Leasing), such as handling incoming calls and convert messages to the team with professional manner

• Provide lease administration support including the preparation of offer letters, side letters, letter of indemnity, heads of terms etc.

• Prepare and update presentation materials and regular reports related to leasing activities

• Coordinate meetings, monitor work schedule of the team and maintain master filing and control

• Coordinate and work closely with Asset Management team and other leasing teams for all tenancy related activities

• Handle travel arrangements, prepare expenses claims

• Other ad-hoc project or task assigned

Requirements:

• Degree holder in Business Administration or related disciplines

• Minimum 6 years’ of secretarial / administrative experience, candidates from real estate or property companies highly preferred

• A good team player, self-motivated and attention to details

• Proficient in Microsoft Word, Excel, PowerPoint

• Good command in both written and spoken English

Benefits:

• Discretionary bonus

• Medical coverage

• Annual leave 15 days per year

We offer attractive remuneration to right candidates. Interested parties please send CV in MS Word format with salary expectation to june.wong@settleup.hk / Whatsapp:67025624

Logistics - Shipping / Freight / Delivery

About The Role:

• Reporting directly to the COO

• You will be the first People Op’s Manager, covering our 4 operating regions and counting.

Specific work streams may include:

• Develop Recruitment Strategy: From talent lead generation to managing the pipeline, ensuring that the process is smooth and transparent.

• Business Partnering: work closely with stakeholders and hiring managers on talent acquisition needs including role design, JD drafting, expectations alignment, etc.

• Employer Branding: be at the forefront of identifying the company’s key values and be the advocate of the company core values

• Project Management: initiate talent related projects including but not limited to regional alignment, ATS roll-out, and strategies revamp.

Requirements:

• Bachelor's degree or above.

• 6-10 years of relevant work experience in tech startups, open to pure external recruiters

• Proven experience in talent attraction, engagement and acquisition.

• Ability to adapt and thrive in a quickly evolving and dynamic work environment.

• Strong communications in collaborating with internal and external stakeholders.

• Fluent in written and spoken English and Chinese

• Top-notch problem solving and hustle skills, plus ability to adapt to thrive in a dynamic work environment.

Benefits

• 14 days annual leave

• Annual discretionary bonus

We offer attractive remuneration to right candidates. Interested parties please send CV in MS Word format with salary expectation to june.wong@settleup.hk / Whatsapp:67025624