Exhibition staff and reception
Support entrance reception, registration, visitor guidance and general on-site enquiries.
Event Staffing Hong Kong
Event Staffing in Hong Kong
Arrange suitable on-site event staff for exhibitions, roadshows, brand promotions, team-building and corporate events. Settle Up provides event staffing and event assistance, including matching, pre-event confirmation and project follow-up according to your date, venue, roles and requirements.
What we can support
Event staffing services
We help arrange short-term, part-time and project-based staff according to the event format, venue and role requirements.
Roadshow promoters
Support leafleting, public engagement, product introduction and simple registration.
Brand promotion staff
Support customer engagement, product display and on-site promotion according to the brand and event requirements.
Team-building and corporate events
Support check-in, grouping, materials distribution, schedule reminders and general coordination.
Hotel and catering event support
Support reception, venue operations, guest guidance and general service tasks according to the event flow.
Sales event assistants
Support product display, customer service, sales tasks, POS operation and payment processes.
When you need support
When do you need event staffing?
When the date is confirmed but your internal team cannot cover reception, promotion and on-site operations, dedicated event staff can make the division of work clearer.
- You need staff for one day or a short project period.
- The event includes reception, registration, promotion and sales roles.
- A large venue requires additional guidance and operational support.
- Your business wants external support to reduce recruitment and administration time.
How it works
Our event staffing process
- Share the event details
Tell us the date, time, venue, event type, number of staff and roles required. - Confirm the staffing needs
We clarify the duties, dress direction, language ability and other project requirements. - Screen and match candidates
We screen and match suitable people according to the confirmed roles and conditions.
- Confirm before the event
We confirm the meeting point, working hours, attire, schedule and duties. - Follow up on the project
Within the agreed scope, we support attendance follow-up and general on-site communication.
Staff availability, role allocation, fees and on-site follow-up are confirmed separately according to the event scale, venue, date, headcount and requirements.
Why Settle Up
Staffing built around your actual needs
Settle Up Consulting (Hong Kong) Limited is a licensed Hong Kong employment agency, Licence No. 82734. We first understand the event duties and then match staff according to the project requirements, helping businesses reduce the time spent on individual recruitment and last-minute arrangements.
Service details are subject to mutual confirmation. Website images are illustrative only and do not represent specific candidates, fixed uniforms or guaranteed availability for every project.
Frequently asked questions
Event staffing FAQs
Can you arrange staff for a one-day event?
Yes. We can discuss one-day, multi-day or project-period staffing. Working hours, headcount and service scope are confirmed for each project.
How early should I book event staff?
We recommend enquiring as soon as the date and venue are confirmed. Availability depends on the date, headcount, role requirements and current staffing supply.
Can you arrange exhibition reception and registration staff?
Yes. We can discuss reception, registration, visitor guidance and general on-site support according to the exhibition scale and venue.
Can you arrange Cantonese, Mandarin or English-speaking staff?
Please state the language requirement when enquiring. We will review suitable arrangements based on the project and current availability.
How are event staffing fees calculated?
Fees are assessed according to the event date, working hours, headcount, duties, venue, role requirements and agreed follow-up scope.
Tell us your event date, venue and roles
Send us your basic event details on WhatsApp and we will discuss the staffing direction according to your project needs.
Ask about event staffingFrequently asked questions
Foreign employers hiring temporary staff in Hong Kong
The answers below reflect the current service information. Final arrangements, fees and availability are confirmed case by case.
Foreign Employer FAQ: Hiring Temporary Staff in Hong Kong
Service scope and timing
Can an overseas company directly engage Settle Up for temporary staff in Hong Kong?
Yes. We can discuss a tailored Hong Kong temporary staffing arrangement based on the dates, venue, duties, headcount and other requirements. Final service details and candidates are confirmed case by case.
Does the overseas employer need a Hong Kong company or local contact?
Generally, no. An overseas employer can first share the project details by WhatsApp or email, and we will discuss the arrangement individually.
What types of temporary staff can Settle Up arrange?
We can discuss event reception, registration, promotion, exhibition, hotel and catering, warehouse, retail and office support roles.
What is the minimum work duration?
Part-time arrangements generally start from one person for a minimum continuous engagement of five hours. Half-day, one-day, multi-day and multi-week projects can be discussed separately.
Can temporary staff be arranged at short notice?
We generally recommend enquiring around two weeks in advance. Where supply permits, enquiries may be made as little as about two hours ahead, but placement is not guaranteed.
How early should an employer plan for 100 or more staff?
For 100 or more staff, we recommend starting around two months in advance. Timing depends on the dates, venue, roles and talent supply.
Recruitment process and candidates
What information should an overseas employer provide first?
Please provide the dates, hours, venue, headcount, duties, pay, attire requirements and language requirements. More complete information helps us assess the matching direction.
What is the usual process from enquiry to confirmation?
We first clarify the requirements, then prepare relevant candidate photos, profiles and information from the talent pool for employer screening. Once confirmed, a work group may be opened to coordinate attendance.
Can an overseas employer review candidate photos, experience and introduction videos?
This can be arranged case by case. The information available and how it is shared must be confirmed based on candidate consent, privacy and project needs.
Can staff with specific experience or language skills be requested?
You may request experience in luxury retail, retail, warehouse, hotel, catering, exhibitions or VIP service. Cantonese, Mandarin and English can generally be discussed; other languages are subject to confirmation.
What happens if a candidate cancels or is absent?
A backup plan may be considered depending on the project. We may try to source available staff within about one kilometre of the venue, subject to real-time availability.
Administration, fees and compliance
Can Settle Up assist with payroll, employees’ compensation insurance and MPF?
Subject to the applicable arrangement, we can assist with payroll, employees’ compensation insurance and MPF administration. Responsibilities, fees and documents are confirmed case by case.
Can an overseas company pay in USD, AUD or GBP?
Service fees and related settlement currently need to be handled in Hong Kong dollars. Please enquire separately about cross-border payment arrangements.
Can an overseas team manage the arrangement remotely?
This can be discussed individually. On-site support, venue briefings or an on-site supervisor may be arranged subject to separate confirmation and fees.
Does Settle Up hold a Hong Kong employment agency licence?
Yes. Employment Agency Licence No. 82734. Service scope and applicable arrangements are still confirmed case by case.
How can an overseas employer start an enquiry?
Contact us on WhatsApp at +852 6430 7678 or by email at Info@Settleup.hk, and share the dates, venue, headcount and role requirements.
Locations and on-site delivery
Is staffing placement guaranteed?
No fixed success guarantee is made. Previous cases have been successfully arranged, but outcomes depend on dates, venue, requirements, pay, candidate criteria and available talent at the time.
Can Settle Up provide legal or tax advice?
We do not provide legal or tax advice. Where appropriate, we may refer the enquiry to a relevant lawyer or tax team for professional advice.
Can Settle Up arrange staff across different areas of Hong Kong?
Yes. In principle, we can discuss locations that are accessible by public transport. Timing, transport and fees are confirmed for each project.
Can staff be arranged for hotels, exhibition venues, temporary offices or outdoor sites?
These venue types can all be discussed. We will review the working environment, meeting arrangements and safety requirements individually.
Can an overseas employer specify reasonable attire and appearance requirements?
Reasonable requirements for uniforms, business attire, all-black clothing, footwear or work presentation may be discussed. Final requirements are confirmed for the project and applicable rules.
Do overtime, night shifts, holidays or cross-district work affect fees?
They may. Working hours, shifts, holidays, location and transport can affect fees and arrangements. Please include these details in the enquiry.
Will a Settle Up colleague always be on site?
Not always; this is confirmed case by case. If on-site management is needed, an on-site supervisor can be discussed subject to confirmation and fees.